Job Data Entry is completed each Morning to ensure that accurate reporting and profitability can be achieved. 

Job Data Entry looks to check the following;

  • Time on Site within 25%+/- of the time allocated
  • GPS Data matches Report Data
    Report Data Includes; 
    • Timestamps retrieved from Site Reporting
    • Job Confirmation times from installer
    • Picking List Completion time
  • Ensure that we have correctly billed for the job.
  • Ensure the job was completed in its entirety. 

Common Items that prevent the job time from Auto Approving;

  • GPS Times are incorrect
  • iPad Outcome times are incorrect / not completed
  • Time on Site exceeds +/-25% of time allocated
    Time not matching may occur for the following reason
    • Allocated Time Incorrect
      • Measured meters are incorrect 
      • job/contract tariffs are incorrect
      • Installed Meters don't match the measured

Job Times are reviewed on a truck by truck basis, using both FileMaker Job Data Entry and Run Manager. 

To begin, select first truck within Branch Manager Job Data Entry Screen

  • Check to Ensure that all job time are prefilled.
  • Check Job Times are approved

Job Data Entry Screen, Truck and Job Selection Panels



Site Reports, Times, Invoicing & Documents tabs


Common Problems
Job times not prefilled – this is usually an indicator that something is wrong with the GPS.


Lunch Break is taken out of Place
This will be adjusted with “re-order run”


GPS Time not Split correctly across multi-job site
Review GPS times on the map and correct accordingly


No Outcome data in Start or Tool Box Jobs (S / TB)
Look for Run Start time in Scheduler, and Check GPS to see when truck left depot in morning


No Outcome Data in Load or Weekly Maintenance (LD / WM) 

Carry the job over as not visited




Rectification Jobs
Rectification Jobs need to “Zero’d out”.
This mean to ensure that the allocated time is equal to the actual time on site.
This will also generate a validation if not completed